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Ontario - AGCO Eligibility and Raffle Application Guide

This article will go over what is required for you to apply for and obtain your eligibility certificate from the AGCO, as well as your Raffle licence.

Before applying for you eligibility certificate you should make sure you have digital copies of the following documents for your organization

  • A list of all Board of Director members. (list position and get signature if possible)
  • A list of all Bona Fide Organization members.
  • Charitable Constituting Documents (example – letters patent, constitution, or memorandum of association)
  • Financial statements for the past fiscal year.
  • Signatures of the applicant and two principals will also be required, and a file is provided by AGCO during the application that must be used.
  • Before continuing with the application process please make sure you have all the above at hand.

Step 1 – Once you have signed up for you iAGCO account at https://www.iagco.agco.ca/prod/pub/en/Login.aspx log in and select Start a New Application.

Step 2 – Check off Charitable Gaming Lottery Licences.

Step 3 – Select Charitable Gaming Eligability from the dropdown menu.

Step 4 – Select your organizations type from the Applicant Type dropdown (Non- Profit or Association are the most common)

Step 5 – Answer all of the Charitable Organization questions on the following page. Typically, the answer is yes to all the following questions. If the answer is No the licencing representative at the AGCO may have additional questions before issuing your eligibility certificate.

Step 6 – Upload the documentation to complete your licence. The required documents were listed at the top of this article. The signature documents required can be downloaded from the application form directly. Have the signees complete the signature and upload the file. You can save your application progress and return to the application at any time but it is best to complete the whole form to avoid any technical errors.

Step 7 – Move on to the raffle application process now that you have your eligibility application underway.


APPLYING FOR YOUR RAFFLE LICENCE


STEP 1 – Log into your iAGCO account at https://www.iagco.agco.ca/prod/pub/en/Login.aspx and click on Start a New Application

STEP 2 – Select Charitable Gaming Lottery Licence and click Next

STEP 3 – Select Raffle Licence from the Dropdown. Review the raffle application requirements listed below. Once your account with Rafflebox has been created our team will work with you to draft a sample ticket for the application submission. NOTE – The AGCO will also request a copy of the letter submitted to your municipality informing them of your intent to host a raffle.

STEP 4 – Select your applicant type from the dropdown, Non-profit should be the default for a Rafflebox event. If you have completed your eligibility application most of the information should be prepopulated if you click Use under the USE EXISTING APPLICANT INFORMATION heading.

STEP 5 – Select the event premises type from the dropdown and complete the address information.

STEP 6 – Select No for the United Way or Federated Health option unless otherwise required for your event. Enter you Charitable Gaming Eligability CEF number or application review number. This file number can be found on your main page after logging into your iAGCO account under Applications Under Review. If you already have your eligibility the then it will be the CEF number under My Approved Licences.

STEP 7 – Fill in your Raffle event details. Enter Yes to Electronic Raffle, your intended start of ticket sales, the draw date or final draw date in your run of draws and the number of draws you are going to hold. NOTE – for a recurring Monthly Draw you would fill in 12 draws, one for each month.

STEP 8 – Complete the Raffle Questionnaire entering details as they pertain to your event plans. The key fields pertaining to your agreement with Rafflebox are filled in below for an example 50/50 application.

STEP 9 – Lastly you will need to upload the required files to complete your application.

Upload a schedule of draw dates for your event(s). An excel file with Three columns for Date, Time and Location work best.

Upload a word document with your rules of play (and example can be found at the bottom of this guide).

Attach the Rafflebox provided email ticket example and a copy of your signed Principals document (https://www.iagco.agco.ca/prod/pub/en/download.aspx?PosseObjectId=77117103)

With all of that completed you have completed your raffle application. You will want to reach out to the AGCO by phone to check on the status of your application in about 1 week. It can take up to 4-8 weeks to have an application approved but making contact directly can speed up the process.


Ontario Example Ruleset

**Please update the highlighted items as they pertain to your event and organization.

  1. All tickets will be sold only to people who are 18 years of age or older.
  2. Tickets will be sold online using the electronic lottery system supplied by Rafflebox.
  3. The lottery dates below will occur in the Province of Ontario.
  • AUG 15TH 2022
  • OCTOBER 15TH 2022
  • DECEMBER 15TH 2022
  • FEBRUARY 15TH 2023
  1. Tickets are 3 for $10; 10 for $20; 50 for $50, 200 for $100. *NOTE a Maximum number of tickets must be defined if running a prize raffle vs a 50/50.
  2. After buying, patrons will be provided by the sellers, a receipt with their registered numbers from the electronic raffle system (Rafflebox). No specific numbers can be given as they are issued in sequence of order.
  3. The winning ticket number will be selected by a Random Number Generation (RNG) system from all lottery numbers sold for the draw.
  4. The draw will be done at Physical Location of the Draw and the winning number will be updated on the lottery landing page and on Host Organizations Website/Social Media.
  5. Winners may claim their prize by contacting Host Organization Name at Contact Phone Number. Winners will be paid by cheque. Winners must have the original winning ticket and no copies.
  6. The winning ticket holder has six months to claim their prize from the date of the draw their ticket was purchased for.
  7. The winner must provide his/her name, address, and phone number with picture identification for our report sheet.
  8. Once the certified winner is verified, and provides identification with photo ID, they will be given a cheque in the amount of the declared prize which is, at minimum, 50 percent of the total sales for that draw (or other prize type details). If the winner cannot provide photo ID, then the winning proceeds will be held until such identification can be provided.
  9. In the event that no winner comes forward, the winning number will be kept on file in a secure location and held for six months. After that time period has elapsed, the prize will be donated to Host Organization, with the approval of the Alcohol and Gaming Commission of Ontario (AGCO).
  10. The following individuals are not eligible to participate in the 50/50 draws:
  • Residents outside of Ontario
  • Anyone under the age of 18
  • Or any other restricted members such as the organizations board members and/or active participants.
  1. The above set of rules will be posted on the lottery website.

Ontario Problem Gaming Helpline (1- 888 – 230 – 3505) www.connexontario.ca